Why bookkeeping isn’t the only capability they bring

For all the hype surrounding virtual assistants of all flavours, the virtual bookkeeper is a long-standing tradition. Freelance bookkeepers have been totting up figures and reconciling bank statements for the last hundred years and more, it’s just that bookkeeping was never considered ‘virtual’ before.

It was always an easy and cost-effective task to outsource to a professional for a few hours a month and it has only got easier as time has gone by.

In the twenty-first century, a world where lightning-fast financial transactions, instant information and web commerce are the dominant business technologies, bookkeeping has evolved with technology of its own. Until recently, your bookkeeper would take home a physical ledger and enter the information by hand according to the rules of accountancy. From the 1980s on, bookkeeping graduated to computer spreadsheets – first Viscalc, then SuperCalc, Lotus 1-2-3, Quicken and, finally, Excel. So compelling were these advances in accountancy software, their success drove the rapid adoption of the PC in offices across the world. In turn, the ubiquity and power of the spreadsheet now drives business with fully functioning CRM or ERP platforms, thanks to their chains and networks of connected spreadsheets.

All that power now lies behind cloud-based virtual bookkeeper and accountancy software – like Xero, QuickBooks or Sage. The world and technology have caught up with the often remote and freelance bookkeeper – except that now they don’t even have to collect the ledger from the office. Not only that, but their data entry, book-balancing, bank reconciliation and cashflow forecasting all plug straight into the financial heart of the business.

Timely bookkeeping unlocks real time financial and management information used every day in investment, growth and purchase decisions as well as sales and marketing budgets and projections. The dedicated or virtual bookkeeper is now the engine of business, but the digital process is now so efficient, few small and medium-sized companies have the need of an in-house bookkeeper, especially when you consider that employment has costs attached to it even before you start paying wages. Employer’s NI contributions, health and safety training, compliance and HR resources, the list goes on.

Virtual bookkeepers continue the long heritage of the freelance clerks carrying huge dusty ledgers home.

Remote bookkeeping has always worked well, even before technology revolutionised it and now Adminstant has its own virtual bookkeepers who specialise in cloud-based accountancy software. It makes even more sense when you consider how the internet has grown into such a major sales, marketing and enquiry channel. For an experienced Adminstant virtual bookkeeper, plugging data sources like sales from ecommerce web apps like Shopify into Xero, Sage or QuickBooks adds a whole new set of workflow efficiencies into the equation.

Adminstant works because we work without adding work. As flexible, self-employed assistants, we pay our own tax and contributions, operate our own IT and are our own human resources department, office maintenance staff and secretary. We can do all of that for you, too.

To find out more about us and how we can help you by taking on virtual administration, HR, project management, executive assistance or, indeed, virtual bookkeeping, contact us now.